Invoice ValidationValidate Every Invoice. Capture
Every Dollar.Fixefy's Invoice Validation Agents scan every line item, contract term,
rate detail, and accessorial so you never miss a mismatch, markup, or
mistake again.Book A Demo
Every Dollar.Fixefy's Invoice Validation Agents scan every line item, contract term,
rate detail, and accessorial so you never miss a mismatch, markup, or
mistake again.Book A Demo
What You're Up Against
You don't trust the numbers—but you have to act anyway.Approvals often happen without reviewing every rate, term, and accessorial detail. Key charges like detention, demurrage, or fuel surcharges can be missed, leading to approvals that overlook costly discrepancies.
Invoice issues don't surface until finance flags them or you're asked for validation.Invoice errors often go unnoticed until finance flags them or a dispute is requested. By then, months have passed, budgets are off track, and recovering overpayments on items like storage fees or extra miles is far harder.
Manual audits just can't keep up.Your team is buried in spreadsheets and PDF line items, and rate checks alone are not enough. With 30-35% of charges being accessorials, each one can require a mini investigation and reviewing multiple files. While the clock ticks, leakage quietly compounds.
How Fixefy Puts You in Charge of Every Line Item
The outcome? Operational and financial clarity in perfect sync.
No more chasing paper. No more double-work.
Fixefy weaves your data into one clean stream.Our AI pulls from TMS/WMS/ERPs and carrier portals to create a Digital Twin of every invoice. Data is normalized and validated against SOPs, terms, and contracts, automatically approving "green" items and sending only exceptions forward.
They don't just match documents—they connect the dots.Agents trace PO → shipment → invoice to confirm what was ordered, shipped, and billed actually aligns. Any mismatch is instantly flagged as a documented exception, with the relevant line items, contract references, and evidence highlighted so you can see exactly where the issue is.
But they don't stop at detection—they take action.See every approved charge and outstanding exception in a single view. Agents automatically reach out to the supplier for validation, sharing contract terms and evidence so you don't have to. They track supplier responses, update invoice statuses in real time, and ensure each line — even accessorials — is validated before payment.
No more chasing paper. No more double-work.
Key Features
Validate every invoice with confidence.Fixefy's invoice validation screen highlights discrepancies line-by-line, so you can instantly see where charges deviate from agreed rates or terms. Approve accurate invoices in seconds, flag issues for review, and keep a complete audit trail — all in one view.
See every charge, issue, and approval in one view.Get a real-time audit summary for each invoice — showing total value, "Fair Value" comparison, number of charges, and flagged issues. You can drill into each line item, see the exact events and accessorials billed, and act instantly with suggested approvals or challenges. The difference between original and fair value is calculated for you, making it clear where your supplier invoices align with contract terms — and where they don't.
Act on discrepancies in seconds.Get instant access to all pending invoice decisions — from charges ready for approval to discrepancies that need to be challenged, and even items missing agreed pricing. Each category shows the total number of charges, the value difference, and clear action buttons so you can approve, reconcile, or investigate with one click. It's the fastest way to stay on top of pricing accuracy without sifting through endless spreadsheets.